Annual Board Meeting

Annual Board Meeting

CRCA Board Meeting Minutes

Present:  Karen Klinger (Outgoing East) Head Coach of Smith College.  Andrew Teitelbaum (Central) Head Coach of Ohio State University.  Kevin Sauer (South) Head Coach of the University of Virginia.  Joe Wilhelm (East) Head Coach of Northeastern University.  Mark Rothstein (Central) Head Coach of the University of Michigan.  Becky Robinson (DII/DIII At-Large) Head Coach of Ithaca College.  Sandra Chu (DII/DIII At-Large) Head Coach of William Smith College.  Eleanor McElvaine (West) Head Coach of University of Washington.  Jason Steele (East) Head Coach of Worcester Polytechnic Institute.  Steve Kisch (Mid-Atlantic) Head Coach of Bucknell University.  Kevin Harris (South) Head Coach of the University of Tulsa.

Missing:  Aimee Baker (West) Head Coach of Stanford University.  Mike Hughes (Mid-Atlantic) Head Coach to the Naval Academy.  Bill Zack (Outgoing West) Assistant Coach UCLA.

Election of Officers:  The meeting began with a discussion on filling the Officer positions for the upcoming year. Having unanimously selected Andrew Teitelbaum as President of the CRCA during a recent conference call, the Board of Directors was now required to select a Vice-President, Treasurer and Secretary.  With the departure of Bill Zack from the position of Treasurer Steve Kish (Bucknell) volunteered to take on responsibilities of Treasurer and Vice President, as long as some arrangement could be made for him to relinquish his Chairperson position over the Lightweight Rowing committee. The Board voted unanimously in favor of Steve Kisch as Treasurer. He indicated he would solicit a replacement for the Lightweight Committee.  To conclude the selection of officers, Jason Steele (WPI) self nominated himself for the position of Secretary. With no other Board member’s nominated for this position, the Board voted unanimously in favor of Jason Steele as Secretary.

Committee Chairperson Selection:  The next order of business was to assure that Chairpersons were selected for all CRCA committees.

Legislative Committee:  The first committee to be discussed was the Legislative Review Committee. It was brought to the board’s attention that outgoing Chairperson of this committee, Bill Zack, remained interested in serving in this capacity. Since bi-laws require that this Chairperson be a member of the Board of Directors, Andrew Teitelbaum self-nominated himself to serve as a co-chairperson with Bill Zack on this committee. The Board voted unanimously in favor Andrew Teitelbaum and Bill Zack serving as Co-Chairs of the Legislative Review Committee. Additionally, Karen Klinger and Jason Steele volunteered to serve as committee members to assure DIII representation on the committee.

Awards Committee:  The Awards Committee was then discussed. Becky Robinson (Ithaca) agreed to remain a co-chairperson of this committee with Aimee Baker, but that help was needed given the amount of work involved with these positions. Kevin Harris (Tulsa) volunteered to be a third co-chair of this committee. This was approved by the Board.

Polling Committee:  Andrew Teitelbaum decided to relinquish his position as the Chairperson of the Polling Committee, given his new responsibilities as President of the CRCA. Eleanor McElvaine (West) agreed to take over this position. The Board was in favor of Eleanor serving as the new Chairperson of the Polling Committee.

Championship Committee:  Kevin Sauer agreed to remain as Chairperson of the Championship Committee.

Coaches Education Committee:  Sandra Chu, Mark Rothstein, and Mike Hughes agreed to remain co-Chairs of the Coaches Education Committee.

Nominating Committee:  Andrew Teitelbaum will serve as Chairperson of the Nominating Committee and run elections.

Hall of Fame Committee:  Joe Wilhelm and Eleanor McElvaine agreed to remain co-Chairs of the Hall of Fame Committee.

New Business:

Disband Sponsorship Committee:  With these major committees attended to, discussion moved towards the Sponsorship Committee which is an ad-hoc committee set up to solicit sponsorship of the CRCA. With the success of the Pocock sponsorship, Andy moved to disband this committee for the time being. There was no dissent and it was agreed that any minor sponsorship could come through Board members’ contacts.

Website:  Andy then shifted discussion to that of the website and general CRCA administrative concerns. It was agreed that the CRCA website was no longer serving the membership well, and needed to be addressed. It was not determined if starting over with a new website, or simply modifying the existing website was the best course. Andy suggested the creation of an Administrative Assistant position which would be responsible for helping with creation of the Membership Directory as well as updating and maintaining the website. Andy indicated he would work towards creating a job description and determining a stipend amount with some members of the board. Board members were encouraged to forward names of candidates to Andy by January 1, 2006.

Committee Updates:  Updates from committee Chairpersons were then solicited.

Hall of Fame:  Joe Wilhelm provided an update on the Hall of Fame Committee. He informed the BOD of the results of the recent membership survey regarding the creation of the Hall of Fame. It was determined that an average or 1-5 coaches per year should be selected, with emphasis placed on more coaches during the early years. It was not deemed important that these coaches have National Team credentials, but rather their work within women’s collegiate rowing was the most important consideration. Joe indicated that work would begin on creating a selection committee to begin the nominating/selection of these coaches. Some discussion centered on the best forum in which to introduce those who were selected into the Hall of Fame. While this introduction would be ideal at the NCAA Championship dinner, it was determined that the NCAA would likely not create time for this to happen at their event. By the next conference call Joe indicated he would work with co-chair Eleanor McElvaine to create a proposal for moving forward with this award.

Membership:  Kevin Sauer then updated the membership on the activity of the Championship Committee. He indicated that he had met with John Jence and Tina Krah in preparation for the NCAA meeting to be held the next afternoon. The main topic for discussion currently is the expansion of the Championship. He indicated that the CRCA needs to come to some consensus on how to expand the Championship and bring this proposal forward to the NCAA. To this end it seems necessary to create a targeted survey. A targeted question asking whether or not to eliminate the at-large eight would be best. This would allow for expansion to 16 teams and then increase the overall participation from the teams represented at the Championship. Further discussion on these points continued as the Board looked to solidify its position for tomorrow’s meeting with the membership.

Awards:  Becky Robinson from the Awards Committee then provided some updates to the board about her committee. There has been some discussion regarding the limits placed on the selection of the All-America award. Currently no first-year student is eligible for selection to this prestigious award. After some discussion the Board voted unanimously to lift this restriction. The criterion for the All-America award now stands as: An athlete is eligible if she has raced in the Varsity 8 in 75% of racing during the spring season or if she races in a Regional or National Championship in the Varsity 8.

Clearinghouse Issues:  As a last item of business Joe Wilhelm brought up discussions within the EAWRC to address clearinghouse issues. There is desire to have freshmen forgo having to go through the clearinghouse until the spring if they are not competing in the fall. Could the CRCA support legislation that allowed walk-on athletes to compete against other walk-on athletes twice in the fall without going through the clearinghouse? The issues are primarily financial, since the clearinghouse costs each individual athlete 75.00 to go through. No decision was made on this point and Joe indicated he would talk about this issue further with Gary Caldwell.

The meeting concluded with a review of all items to be addressed at the general CRCA Membership meeting to be held on 12/1/05.

The meeting adjourned at 8:49 PM.