2013 CRCA Annual Board Meeting Minutes

CRCA Board Meeting (USRowing)

Friday, December 6, 2013

Minutes

I.               Present: Matt Borghard, Karen Klinger, Jimmy King, Robin Meiggs, Glenn Putyrae, Brett Sickler, Martin Stone, Robbie Tenenbaum, Colin Truex, Jane La Riviere, Dan Wollenbein, Wendy Lavash

II.             Roll Call for 12/6 –All Present: Matt Borghard, Karen Klinger, Jimmy King, Jane LaRiviere, Robin Meiggs, , Glenn Putyrae, Brett Sickler, Martin Stone, Robbie Tenenbaum, Colin Truex, Dan Wolleben

III.          Treasurers Report  (Jane)

60. Current account balance (as of 10/31/13) Checking $39,060.27, Savings 14,554.78)
61. Current accounts outstanding: $5,000 Paypal

IV.          Election of Officers

1. Officers confirmed as a group
   1. President – Robbie Tenenbaum
   2. VP/Treasurer – Jane LaRiviere
   3. Secretary – Karen Klinger

V.             Selection of Committee Chairs

a.     Confirmed all assignments as a group

Standing Committees:

1. Awards – Jimmy King/ Colin Truex
2. Championship and Competition- Martin Stone/Karen Klinger
3. Legislative Review- Robbie Tenenbaum/Bill Zack
4. Membership – Karen Klinger (helping Dan Wollenbien)
5. Nominating – Robin Meiggs
6. Lightweight – Wendy Lavash
   1. Confirming Martin Doyle and Claire McKell to help (??)

Ad- Hoc Committees

1. Coaches Poll – Glenn Putrae
2. Coaches Education – Brett Sickler
3. Hall of Fame – Max Borghard
4. Sponsorship – (is this still a committee?)

VI.          Committee Reports

1. Standing Committees
2. Awards  

• Decided to change Asst. Coach of the Year to Staff of the Year DI
  1. Justification: Doesn’t require one coach to be singled out, but awards excellence for a “team” of coaches
• Timing of All America Awards – keep the same
  1. DII and DIII the week before NCAA
  2. DI currently after (it is tied heavily to NCAA results
  3. Use Website, social media to publicize results/winners and also give more attention to sponsor Pocock
  4. Move awards paperwork online
  5. Canvas region: some people not nominating athletes – find out why?

6. Championship and Competition
   • Championship venue announced for 2015, 16, 17 and 18
   • Championship Venue issues from 2013 to put forward?
     1. Weather/wind definitely a concern
   • Boat Weight –Decided not even to bring it up to membership at this time
   • Scheduling issues – is there anything CRCA can do to help facilitate scheduling for schools in rowing -TABLED
7. Legislative Review
   • Declassification of GA (to a 4^th paid coach) – bring it to the membership
     1. Justification – were given information that looking at it from a “safety” and “student athlete welfare” perspective – coach/athlete ratio would be more powerful than arguing about some programs ability or lack of ability to have a GA
     2. Discussed what the NCAA process is
8. Membership
   • What are membership numbers? Ask Dan
9. Nominating
   • No changeover in 2013
   • Bebe Bryans suggested as a new member instead of Steve Pritzker (confirmed)
   • Need to put together the terms list, and prepare for nominations and take into account regional re-alignment
   • Develop Board materials (Robbie and KK)
10. Lightweight
    • No issues

 

1. Ad Hoc Committees

Note: Getting a current copy of the bylaws – as I think these have been made standing committees

1. Coaches Poll

• Virginia has agreed to keep hosting the web form
  1. Authorized paying them (about $250 a year?)
• Confirmed final coaches poll is not based on NCAA results alone

3. Coach Education
   • Feedback from group was that at regatta was more difficult
   • Possiblity for combining up with USRowing (Jacksonville, FL in 2014)
     1. Discussed a keynote speaker, a panel
     2. Approach USRowing/Willie Black about combining up and putting CRCA “day” on Friday
   • Agreed to provide up to $2000 in “scholarship” for 2 coaches to the conference (confirm this number)
4. Hall of Fame
   • Still looking for a permanent home
   • Proposal to change from “retired from coaching” to 25+ years in coaching women’s rowing (and 5 retired)???
     1. Passed
5. Sponsorship –
   • Pocock – $5000. They are on the awards, and title sponsor in directory
   • Can we give them more for their sponsorship ?
   • Should we look for other sponsors?

VII.        Other Business

1. Salary and Staffing Survey
   1. Propose to create and use one, providing report to the membership

Ask the membership for ideas at the general meeting

1. Website
   1. Firm has been hired to work on the site
2. Use of CRCA Funds
   1. Generate a list of ideas: (some under other committee headings)
      • Website improvements – authorized for $7000
      • Scholarships to CRCA conference -Authorized to “up to $2000”

(please confirm that amount)

VIII.      Confirmed General Membership Meeting Agenda

2-4pm Friday December 6th

Kelly Shaul – NCAA Rowing Liaison, will be in attendance

Hall of Fame Award

Awards changes

Program and Salary Survey

IX.          Next Board Meeting – Conference Call

Wednesday January 29^th, 2014  1pm EST

XI.       Adjournment