Article I: Name
This organization shall have the name Collegiate Rowing Coaches Association (CRCA).
Article II – Purpose
The CRCA exists to unify collegiate women’s rowing coaches, to act as a collective voice for collegiate women’s rowing coaches, and to inform collegiate women’s rowing coaches on issues related to rowing. The CRCA will:
- Promote women’s rowing as a collegiate sport;
- Allow members from all regions of the United States and all divisions of competition;
- Serve as the voice of college rowing coaches in appropriate legislative arenas, in particular with the National Collegiate Athletic Association and its member conferences;
- Serve as the primary adviser on collegiate rowing issues to the United States Rowing Association.
Article III – Membership
Section A – Membership Categories
- Active Members – These members are persons who are currently college rowing coaches duly recognized and designated by their collegiate institutions. Active members must be coaching a women’s rowing team at an NCAA member institution that sponsors women’s rowing as a varsity intercollegiate sport. Active members may be full-time or part-time coaches. Active members may be head coaches, assistant coaches, volunteer coaches, graduate assistants, or undergraduate assistants. Active members in good standing (current coaches who have paid their association dues) shall have the right to vote and the right to hold office.
- Associate Members – Any individual interested in collegiate rowing who desires to be affiliated with the CRCA is eligible for associate membership. Associate members are not eligible to vote nor hold office.
- Honorary Members – Honorary membership may be conferred on any individual who has made a valuable contribution to the CRCA. Selection shall be made by the board of directors. Honorary members shall not be required to pay dues. Honorary members are not eligible to vote nor hold office.
Section B – Admission To Membership
- A person shall be admitted as a member by the board of directors or its designee following a determination of the person’s eligibility and payment of the required annual dues. The amount of the annual dues shall be determined by the board of directors.
- All memberships shall be renewable each year. Dues shall be payable at the beginning of each fiscal year and must be paid by October 15 to avoid loss of membership.
- Persons may become members after October 15 but must pay the full current year’s dues.
- The CRCA shall welcome for membership all people regardless of race, color, national or ethnic origin, sexual orientation, age, or physical condition.
Section C – Rights And Duties Of Members
- All active members are expected to maintain a high standard of professionalism in the coaching, teaching, and development of collegiate rowing; participate in the affairs of the association; help accomplish the purposes of the CRCA; and remain current with payment of membership dues.
- All members shall receive a copy of the bylaws and all publications of the CRCA.
- All members may contribute questions, articles, or other materials of interest for consideration for publication in the CRCA newsletter.
- All members may attend annual and special meetings of the association.
- Only active members shall be entitled to vote on business or organizational matters affecting the association. Each active member shall have one vote with respect to any issue presented to the membership for decision.
- Any active member shall be eligible for election to the board of directors.
Article IV – Meetings
- Annual Meeting – The annual meeting of the CRCA shall be held each year in conjunction with the USRowing annual convention. A simple majority of active members registered at the convention shall constitute a quorum for the transaction of all business. A simple majority of the quorum shall be sufficient to transact all business.
- NCAA Women’s Rowing National Championships – Association members present at the NCAA Women’s Rowing National Championships will meet to discuss current issues facing the association.
- Other Meetings – Special and other meetings of the membership may be called by the board of directors upon special request by at least 25% of the active members.
- All meetings of the membership shall be conducted in accordance with these bylaws and Roberts Rules of Order.
Article V – Board of Directors
Section A – Composition
- The business and affairs of the CRCA shall be directed by the board of directors (board). There shall be fourteen directors. The board shall consist of two representatives from each of the NCAA Division I rowing regions. The regional representatives may be from any NCAA Division I institution. There shall also be four additional representatives, two from NCAA Division II institutions and two from NCAA Division III institutions.
- Representatives from a particular NCAA region will be elected by all active members at NCAA Division I institutions from that particular region. Only active members from NCAA Division II institutions shall vote for the Division II representatives. Only active members from NCAA Division III institutions shall vote for the Division III representatives. The nominating committee will be responsible for identifying suitable candidates from each region and division and presenting those candidates to the board of directors for approval. Election for the board of directors will be conducted by mail ballot, email ballot, or through the CRCA website.
Section B – Term
Each board member shall serve a three year term and may serve for two consecutive terms. The terms will be staggered so that only half of the board member’s terms will expire in any one year. Members of the board of directors must remain active members of the CRCA throughout their term.
Section C – Vacancies
Vacancies on the board that occur between regularly scheduled elections shall be filled with persons selected by the board. Each person so selected will fill the remainder of the vacated term. The nominating committee will recommend candidates to the board for the selection to fill vacant positions.
Section D – Meetings of the Board
- Regular Meetings. The board shall meet at least once per year, at which times the directors and a quorum of them shall be present, physically with each other. Regular meetings of the board may be held at such times and places as shall be determined from time to time, either by resolution of the board at a duly convened meeting or by a two-thirds majority of the directors giving written consent. The time and place of the next regular meeting shall be decided at every board meeting before adjournment, but the president shall specify the time and place of special meetings.
- Special Meetings. Special meetings of the board may be called by the president on twenty-four hours written notice to each director. The written notice may be delivered in person, by regular mail, or by fax. Special meetings may be called by the president in like manner and on like notice upon the written request of two or more directors. Notice of each special meeting of the board shall specify the date, place, and time of the meeting. The notice should state the general nature of the business to be conducted at such special meetings. Special meetings of the board may be conducted through telephone conferences, coordinated by the president, if a quorum of the directors can participate in the conference.
- Voting. Each director shall be entitled to one vote.
- Quorum. At all meetings of the board at least nine directors shall be necessary to constitute a quorum for the transaction of business.
- Actions Without A Meeting. Any action which may be taken at a meeting of the directors may be taken without a meeting if a consent or consents in writing setting forth the action so taken shall be signed by all the directors. Such consents shall be filed with the secretary.
Article VI – Officers
Section A – Titles
The organization shall have a President, Vice President, and Secretary/Treasurer.
Section B – Election And Term Of Office
The officers shall be elected by a simple majority of a quorum of the board of directors from amongst themselves each year. An officer may resign at any time by giving written notice to the board. Any vacancy shall be filled by a vote of the board, such person serving until the next election. Any officer may be removed by a majority of a quorum of the board whenever, in its judgment, the best interests of the organization will be served thereby, but such removal shall be without prejudice to the contractual rights, if any, of the person so removed.
Section C – Duties
- President. The president shall preside at all meetings of the CRCA, shall appoint all committees not otherwise provided for, shall carry out directives of the membership, and shall act as general chairperson for any special meeting or convention.
- Vice President. The vice president shall act as president in case of absence or physical disability of the President; shall act as the chief financial officer; and shall perform such other duties as the Board or President shall prescribe.
- Secretary / Treasurer. The secretary / treasurer shall attend all meetings of the board and meetings of the membership and shall record all votes and minutes of such meetings in a book to be kept for that purpose at the principal executive office of the organization or at such other place as the Board may determine; shall keep the original or a copy of the by-laws as amended; shall give such notices as may be required by law or these by-laws; shall maintain custody of the organization�s funds and keep adequate and correct accounts of CRCA�s assets and business transactions; shall receive all applications for membership; shall compile the official membership roster for use by the board of directors; shall issue the credentials for the annual meeting; and shall perform such other duties as the board or president shall prescribe.
Section D – Executive Committee
The president, vice president, and secretary / treasurer will serve as the executive committee. When authorized by the board, the executive committee may send out correspondence and carry out responsibilities for the organization as a whole.
Article VII – Committees
There shall be the following standing committees of the organization, the members of which, except as otherwise stated, may include any active member of the organization in good standing. Members of these committees shall serve two year terms. A board member shall serve as the head of each standing committee and will serve as a liaison between the board and the standing committee.
- Championship and Competition Committee. The members of this committee shall be appointed by the board. This committee shall make any recommendations that would fall under the purview of the NCAA Women’s Rowing Committee. All recommendations will be sent to the board for approval.
- Legislative Review Committee. The members of this committee shall be appointed by the board. This committee will make recommendations concerning the NCAA operating bylaws that affect women’s rowing.
- Membership Committee. The members of this committee shall be appointed by the board. This committee shall coordinate the drive to increase membership.
- Awards Committee. The members of this committee shall be appointed by the board. The awards committee shall recommend the types of awards that shall be presented, award winners, and the dates and times of presentations to the board for final approval.
- Nominating Committee. The members of this committee shall be appointed by the board. The nominating committee will be responsible for identifying suitable candidates from each region and division and presenting those candidates to the board of directors for approval. The nominating committee must solicit recommendations from the membership when developing the list of candidates for office.
- Lightweight Committee. The members of this committee shall be appointed by the board and should be involved in the coaching of lightweight athletes. This committee will make recommendations concerning any aspect of lightweight women’s rowing.
- Ad Hoc Committees. The president shall have the power to appoint temporary committees as needed, such as task forces, special commissions, etc.
Article VIII – Fiscal Year
The fiscal year of the CRCA shall start on July 1 and end on June 30.
Article IX – Amendments
These bylaws may be amended or revised at the annual meeting of the CRCA by a majority vote of a quorum of the board. Proposed amendments must be submitted in writing to the board at least thirty days before the meeting.
Article X – Dissolution
Upon the dissolution of the CRCA, the board shall, after paying or making provisions for the payment of all liabilities of the organization, dispose of all of the assets of the organization to such an organization that shall at the time qualify as an exempt organization under Section 501(c)(3) of the Internal Revenue Code. Any such assets not so disposed of shall be disposed of by a court of general jurisdiction of the state in which the CRCA is established.